Trellis is now available for the 2025–26 school year. Request your free 15-minute demo →
Feature Deep-Dive

Documentation that happens
during the lesson.
Not after it.

Every other documentation system asks teachers to remember what happened and write it down later. Trellis captures it in the moment — during instruction, without interrupting it. Five seconds. Complete record. Lesson over.

Algebra I · 1st Period
Az
✋
⊙
Maya T.
×8
Jordan K.
×11
Luis R.
×5
Priya N.
×9
Devon A.
×3
Sam W.
×2
Aisha M.
×6
Ethan C.
×7
Zoe H.
×12
Marcus L.
×4
Devon Alvarez
d.alvarez@district.edu
✕
Participation
Behaviors
History
One-Touch Assessment
Not MetExceeded
Approaching — Competencies
Partial understanding shown
Errors in core concept
Interventions
Chunking Task
✓
Visual Model

The Documentation Problem

What MTSS documentation looked like before.

The problem was never that teachers didn't care. It was that every documentation system was designed for after the lesson — when the moment had already passed.

Before Trellis
Recall from memory — document what happened 2–4 hours later, after five other classes
Separate systems — grade book here, behavior log there, intervention notes somewhere else
Post-lesson paperwork — 20–45 minutes per class per day to document what Wiliam calls "daily formative assessment"
Pattern-blind — no way to see which interventions are working across a class over time without manually reviewing notes
Invisible to colleagues — what a teacher documents stays with that teacher; PLC teams work from memory, not data
→
With Trellis
In the moment — documentation happens during the interaction, not after; memory not required
One place — assessment, behaviors, interventions, and notes all in the student's participation window
5 seconds per student — one color tap, one intervention checkbox, save; documentation complete when the lesson ends
Pattern-visible — color history, intervention frequency, and behavior trends are all visible in the History tab and admin dashboard
Shared with the team — PLC dashboards surface school-wide patterns; data belongs to the school, not just the teacher

How It Works During a Lesson

Five steps. Five seconds.

This is what happens every time you interact with a student during instruction. Every single step. Start to finish.

1
Tap the student's seat
On the seating chart or via the equity selector
~1 sec
2
Tap a color
Red · Orange · Yellow · Green · Blue — one touch
~1 sec
3
Confirm a competency
Relevant competencies appear automatically — tap to confirm
~1 sec
4
Check an intervention
One tap on the strategy you used or plan to use
~1 sec
5
Save
Timestamped record created. Back to teaching.
~1 sec
5 sec
Complete MTSS Tier 1 documentation record
Student name · Date · Time · Performance level · Competency observed · Intervention used
📋
What gets recorded

Every tap creates a complete, timestamped record.

Each interaction in Trellis isn't a note — it's a structured data point. When you save, Trellis records the student, the date and time, the performance level, the specific competency you observed, the intervention you used, and any notes you added. All of it is immediately searchable and reviewable in the History tab.

  • ✓
    Automatic timestamp — date and time captured when you tap Save
  • ✓
    Performance level — the color you selected and the competency that goes with it
  • ✓
    Intervention logged — exactly which strategy was used, not a free-text description
  • ✓
    Behavior records — pro-learning and anti-learning behaviors logged separately
  • ✓
    Notes — optional free text if you want to capture something specific
  • ✓
    Group interactions — a group color tap records for all students in the group simultaneously

The history tab shows the full record for that student — every interaction ever logged, in chronological order. Color changes, behavior patterns, and intervention frequency all become visible over time.

Devon Alvarez
Algebra I · 1st Period · Full History
Participation
Behaviors
History
AssessmentToday · 10:14 AM
Approaching — partial understanding, errors in core concept
BehaviorToday · 9:58 AM
Pro-learning: Critical thinking observed during group discussion
AssessmentYesterday · 11:32 AM
Developing — emerging understanding, thinking out loud
AssessmentMar 3 · 10:08 AM
Approaching — needs scaffolding. Note: missed Monday — check in.
AssessmentFeb 28 · 10:22 AM
Approaching — group interaction, mixed performance group
⏱
Timing is everything

The lesson ends.
The documentation is already done.

Most documentation systems treat teacher time after the lesson as free. It isn't. The average teacher with four to six classes per day who faithfully documents MTSS interventions post-lesson spends 20–45 additional minutes per class. That's up to four hours added to a teaching day that's already full. Trellis doesn't add those hours because the documentation happens during instructional interactions that were already happening.

  • ✓
    No after-school paperwork — documentation completes when the lesson does
  • ✓
    No recall required — captured in the moment means what you observed is what gets recorded
  • ✓
    No separate system — Trellis is the seating chart you're already looking at during class
  • ✓
    Teachers report saving 80+ hours annually compared to traditional MTSS documentation methods

Dylan Wiliam found that genuine daily formative assessment documentation required 20–45 additional minutes per class. Trellis makes that 5 seconds. That's the difference between "train and hope" and practice that actually sticks.

Time cost per class · 5 classes per day
Traditional post-lesson documentation
~3 hrs
20–45 min/class × 5 classes — after school, from memory
Trellis real-time documentation
~0 min
5 seconds/interaction · embedded in instruction · done when the lesson ends
80+ hrs
saved per teacher per year
That's two full work weeks returned to instruction, planning, and rest.

What Builds Over Time

Every interaction adds to a record
that gets more valuable over time.

Individual 5-second interactions are useful in the moment. But the record they build together is what changes how teachers see their students — and how schools see their classrooms.

📈
Student growth patterns
Color history shows how a student's performance level has shifted over days, weeks, and months. A student moving from persistent Orange to Yellow to Green is a documented growth story — not a teacher's impression.
🎯
Intervention effectiveness
Which interventions correlate with color improvements? Over time, the data reveals which strategies are actually moving students — by subject, by student, by teacher. What works isn't a guess anymore.
School-wide MTSS fidelity
Administrators see real implementation data — not compliance forms. Which teachers are documenting consistently? Where are the gaps? Who needs coaching support versus who is a model to share? The dashboard shows all of it.
⬡
Group documentation

Assess a whole group in one tap.

When students are working in groups, Trellis lets you document at the group level without losing individual records. Tap a group name in the Groups view and the participation window applies to all students in that group simultaneously. One color, one intervention, one tap — and every student in the group has a timestamped record.

  • ✓
    Tap a group label to assess all students in it at once
  • ✓
    Individual records created for each student — group assessment shows in their history
  • ✓
    Still tap any individual student within a group for their own full participation window
  • ✓
    Group interactions are counted separately from individual interactions in the performance summary
Polynomial Exploration · Groups
Group 1
Jordan
Luis
Devon
Nadia
Assess Group 1 · 4 students
Intervention
Think, Pair, Share
Visual Model
Group 2
Zoe
Maya
Aisha

Data You Can Trust

In-the-moment data is different.
In a way that matters.

Post-lesson recall introduces errors that compound over time. Trellis data is captured at the point of interaction — making it qualitatively more accurate than anything written hours later.

⏰
Exact timestamps
Every record is stamped to the minute it was saved — not the end of the day. Pattern analysis across time periods is precise rather than approximate.
🎯
Observed, not recalled
Memory degrades rapidly after instruction ends. Capturing at the moment of interaction means the record reflects what actually happened — not a best reconstruction of it.
🔒
Structured data
Trellis records are structured — color, competency, intervention — not free text. Structured data is analyzable at scale, across teachers, schools, and districts.
📊
Defensible records
When a student needs a Tier 2 or Tier 3 referral, the documentation supporting that decision is a timestamped log of real interactions — not after-the-fact notes assembled for a meeting.

See It During a Lesson

5 seconds sounds fast
until you see it happen.

A demo runs through a full simulated lesson — real interactions, real timestamps, real documentation. See exactly what a teacher sees, and exactly what gets recorded.